Office Admin Intern

Applications closed

This role is designed as a structured Intern-to-Full-time pathway for candidates who want to develop long-term capabilities in administration, operations and executive assistance.

We are looking for someone who treats this role as a serious, long-term job, not a temporary. Commitment, reliability, and a strong work ethic are essential.

The successful candidate will take ownership of daily office administration & logistics, task coordination, and routine support for internal office work. This includes day-to-day duties such as receiving deliveries, handling basic paperwork, and assisting with general HR & office-related matters as needed.

Job Description

SCOPE OF RESPONSIBILITIES

A. Office Administration

  • Manage day-to-day office logistics to ensure the workspace is clean, tidy, organised, and orderly at all times.

  • Track office supplies, stationery, equipment and coordinate purchasing or repairs with vendors.

  • Coordinate cleaning, maintenance, and occasional repair work.

  • Prepare meeting rooms, materials, and basic setup for internal activities.

  • Support internal office procedures and ensure consistent operational standards.

B. Assistant to the Executive Director

  • Schedule meetings, manage calendars, and coordinate appointments.

  • Take meeting minutes, summarise discussions, and track follow-up actions.

  • Prepare documents, reports, and materials as requested.

  • Handle ad-hoc tasks assigned by the Executive Director.

  • Liaise with partners, suppliers, and internal teams when necessary.

  • Provide on-site support for the Executive Director during internal or external live events when required.

C. Additional Tasks

  • Content creation (writing, simple social posts, basic visuals).

  • Internal communication support or small project coordination.

  • Data compilation or basic analysis if applicable.

REQUIREMENTS

1. Education & Background

  • Bachelor’s degree in Business Administration, Management, Economics, Social Sciences, or related fields.

  • Experience in administrative or office support roles is a plus.

2. Skills & Competencies

  • English: Able to read and comprehend documents & communication (IELTS ~6.5+ or equivalent).

  • Proficient in office tools (Word, Excel, PowerPoint), familiar with Google Drive/Docs, Notion.

  • Familiar with AI tools (ChatGPT, Claude AI, etc.) for search, summarization, and outlining tasks.

  • High accuracy, confidentiality, and responsibility.

  • Ability to prioritise tasks and work independently in a dynamic environment.

3. Attitude & Work Ethics (Must-Have)

  • Fast learner, open to feedback, and committed to continuous improvement.

  • Highly detail-oriented, and meticulous.

  • Highly observant, especially regarding office cleanliness, orderliness, and operational issues.

  • Eager to learn, adaptable, and open to continuous improvement.

  • Proactive, reliable, disciplined in executing tasks and able to take initiative without constant supervision.

  • Professional, respectful, and service-minded when interacting with colleagues and external partners.

  • Longer-term commitment is highly welcomed.

BENEFITS

  • Salary:

    • Full-time: From 8,000,000 - 10,000,000 VND/month.

    • With possibility of bonus.

  • Clear path to official full-time staff position with raise benefits.

  • Young, dynamic environment with long-term growth potential for suitable candidates.

💡 Note: We highly value your learning spirit and willingness to "try – fail – improve."

Please clearly express your strengths and goals in your CV/cover letter so we can best support your journey. Good luck!

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 FAQs

  • If you are shortlisted, you will receive an email with a link to choose your interview time. Please note that due to limited interview slots, we encourage you to schedule your interview as soon as possible upon receiving the email. Interviews are typically held within 2–3 days after the invitation is sent. If you are not selected, we will notify you via email once the final candidate has been confirmed.

  • You can expect to hear from us within 1–2 weeks after submitting your application — possibly sooner, depending on the volume of applicants and internal review timelines.

  • Our hiring process includes two stages:

    1. An online test, which you will complete and submit through a provided form.

    2. A single in-person interview at our office if you pass the initial screening.

  • Our company culture values continuous learning, self-discipline, and deep focus. As a research-driven organization, the work here tends to be more individual than team-based, with a strong emphasis on technical depth and logical thinking. Most of our team members are in their 20s and 30s, which makes for a relaxed and friendly work environment despite the intellectually demanding nature of our projects.

  • We’re a compact team composed solely of data analysts and researchers focused on environmental, economics, energy, renewable energy and climate-change studies. New team members will independently tackle diverse project components and, when needed, collaborate in small teams.

  • Headquarters and most staff are based in Hà Nội + remote collaborators across from San Diego, to Galway, to Toronto, to Atlanta, to lowa, to Chapel Hill, across multiple time zones.